Background

Statius originally worked with Matthews The Printers, a £10m turnover company specialising in print for the restaurant sector and one of the leading print companies in the UK, to develop systems that would secure the company FSC registration.

Following successful registration at the first attempt, Statius was engaged to simplify and integrate the plethora of 50 plus processes and procedures that had evolved around the various standards the company were registered to.

Implementation

It was absolutely critical to get “buy in” from a range of key staff so the first stage of the process was to engage the senior team and other critical individuals to create a “systems diagram” that reflected the core activities undertaken, that is; the way in which the work works – the result can be seen below.


The next stage was to reorganise the existing processes around the actual activities undertaken & in doing so, with the key staff, strip out erroneous & superfluous information. This dramatically simplified the entire system.

The acid test was then the recertification by Bureau Veritas of the newly integrated systems; a test that was passed with flying colours at the first attempt.

Benefits

The benefits of the system include:

• The system now reflects the logical flow of activities through the business

• The system is easier for both management and staff to understand and follow

• The system is simpler to audit

• The system now assists with delivering real value to the client base

The works manager, guardian of the management system commented “I have to say from a personal viewpoint, since you came on board you have helped streamline and simplify our system brilliantly, and continue to do so, which makes my job much more straight forward, and I thank you very much for all your efforts …”.


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