What is an integrated management system and what is PAS99?
An integrated management system approach to standards has evolved as increasingly adopted more than one management system. Frequently, these systems were developed and operated independently from one another. However, at Statius, we have yet to come across a business or organisation that thinks in this functionally fragmented fashion; most think in terms of the activities necessary, the things that need to be done to deliver value to the customer. These activities or processes can be simplified as in the following integrated management system diagram:
Consequently, in our view, heresy perhaps, but it is much more important that the focus of the “integration” is with the activities that are actually undertaken in the business, rather than the artificial focus on the system or the standard. It is only once the activities that are actually undertaken are properly defined that the requirements of the relevant management systems can then be integrated into the natural flow of these activities.
Similarly, many organisations were thinking the same way and some were asking for a single system that would give them one set of policies, procedures and processes for all of their management systems. As a result, the British Standards Institute (BSI) published PAS99 as the world’s first specification for an integrated management system. The thinking behind PAS 99 has now been widely adopted in Annex SL which forms the basis for the latest range of management system standards which can be easily integrated.
What are the benefits of an integrated management system?
The more the management system can reflect the activities the organisation undertakes, the more useful it will be, and the more used it will be. Work can then begin on the ongoing process of creative destruction which is necessary to eliminate non-value adding activities in order to reduce waste and increase profitability.
Other benefits of an integrated management system include:
- A greater focus on company objectives, targets and goals
- The system assists with delivering real value to the client base
- The system can be used as a platform for real and quantifiable improvement
- A more efficient easier to manage system
- The system is easier for both management and staff to understand and follow
- The system is simpler to audit
- Reduced documentation and elimination of duplication
- More concise reporting structures
Ideally, an integrated management system should integrate all currently formalised systems focusing on quality, health and safety, environment, personnel, finance, security, EU directive compliance, etc. However, it is recognised that, with some organisations, this might not be possible and a gradual approach to implementation needs to be taken. Essentially, any integration needs to reflect the style of leadership and the culture of your organisation.
Statius has implemented and maintained a variety of management systems across a vast range of industry sectors. Some of those standards include:
- ISO9001 – quality management systems
- ISO1400 – environmental management systems
- ISO45001 – health and safety management systems
- ISO 27001 – information security management systems and even
- Investors in People