Health and safety systems in the office

Summary

The directors employ health and safety systems to ensure the safety of their people and minimise the risk of fines and imprisonment.

The problem

In 15 years of trading, the Company had never had a problem with health and safety.  However, with the increasingly litigious UK society, the Directors wanted to review the current practices and the Company’s position before a problem arose.

The client 

The client is an office supplies company operating out of two sites, one in South London and the other in Manchester.  The Company employ about 85 staff in a variety of roles, for instance, sales, administration, warehousing and service engineers.

The approach and the solution

The benchmarks used for the initial review were the OHSAS 18001 and the BS 8800 standards.

The result of the review was that a number of recommendations were highlighted as minor and major issues.  The minor issues were simple things like ensuring the correct posters and signage were in place.  The major issues included issues like:

  • The provision of training for the senior directors on health and safety, current legislation and its impacts on the business and their freedom!
  • The appointment of a health and safety committee and the development of an ongoing training programme
  • The documentation of all processes and the development of written risk assessments
  • The decision to subcontract the delivery of larger items to a company with the relevant specialist lifting and stair climbing equipment

The outcome 

The Statius approach, and the company’s enthusiastic response, has resulted in a system that:

  • Looks like the business and is easy to follow
  • Is simple and understood
  • Has eliminated duplication
  • Is completely electronic

In addition to which, as one director commented …”if this keeps our people safe and minimises the risk of fines and imprisonment…it’s money well spent”

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The Easy Choice

“From the initial interview stage, through to a final selection process, it became an easy choice with Statius management being appointed as consultants for SERAPID ISO certification. Clint was integral to us achieving certification and made the whole process relaxed with a very professional approach!”
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Simply ISO9001

“Statius took time to understand us, then they made ISO9001 very simple whereas other consultants had made it impossibly complicated”
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Mindset management

“This (assignment) has confirmed some things I knew, and that was useful; some things I didn’t and that too was useful. However, most importantly, I guess we all felt a bit uncomfortable at times but now we have a real and robust improvement plan to go forward with.”
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Mindset management

“The (performance improvement) work you have undertaken has providing a real opportunity for us to break out of our mindset… I’m just afraid it will stop!”
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Streamline and simplify

“I have to say from a personal viewpoint, since you came on board you have helped streamline and simplify our systems brilliantly, and continue to do so, which makes my job much more straight forward, and I thank you very much for all your efforts...”
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Securing new business

“Without the help of Statius and the systems and processes developed we would not have secured £27m of framework agreements and term contracts.”
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Changing thinking

“Statius challenged and changed our thinking, without them we would never have changed the business model and we’d be far less prepared for sale.”
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Integrated management

“Statius’s hands on approach and genuine interest in the development of the Integrated Management System meant that we successfully achieved ISO 14001 certification (at the first attempt) and we shall rely on their future support as we develop our systems.”